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Facts About Files

Here are some facts regarding document handling costs (values in US dollars):

  • The average office spends $20 in labour filing or retrieving a single document. $120 in labour is spent finding a single misfiled document. $250 in labour is spent recreating a single lost document!
  • 7.5% of all documents get lost, 3% of the remainder get misfiled!
  • The average business document is copied 19 times – over 81 billion sheets of paper are copied each month!
  • There are over 4 trillion paper documents in North America – growing at a rate of 22% per year!
  • Banks have over 16 billion paper documents on file, growing at a rate of 4% per year – 80% of the documents are suitable for imaging!
  • Over $5 billion each year is wasted on printed materials that become obsolete before they are ever used!
  • For every 10 printed pages, only 1 is ever consulted!
  • Only 10% of corporate information lies in structured databases. The remaining 90% – often critical to business processes – lies unmanaged in chaotic file system structures!
  • Professionals spend 5 to 15% of their time reading information, but up to 50% looking for it!
  • A recent Price Waterhouse study required a paralegal to find 20 documents out of 20,000. After 67 hours of searching, the paralegal found 15 of the requested 20 documents. Given the same task, a Document Imaging System found all 20 documents in less than 3 seconds.
  • An optical disk “jukebox” can hold in the area of an ordinary copier what 200 four-drawer file cabinets can store in 1,000 square feet.
  • Forty to sixty percent of an office worker’s time is spent handling paper, which translates to 20-45 percent of an organization’s labor costs and 12-15% of an organization’s expenses.
  • Studies show that managing digital documents using a service bureau costs substantially less than managing hardcopy documents.

*sources: Coopers & Lybrand, PC Magazine, AIIM, Imaging Magazine, Inform Magazine, Fortune Magazine, Ernst & Young, Profitability Bulletin

The Cost of Paper vs Digital Storage of Documents

Paper Digital
Average time to retrieve one file 7 min. 4 sec.
Average time to refile 3 min 0 min
Average total cost of retrieval and refiling $ 2.00 $ 0.20
Average cost of an unavailable file $ 120.00 $ 0.00
Average annual cost of maintaining a file $ 3.44 $ 1.81

(Includes materials, space and labour)

(Information from the Dartnell Institute and ODDSAR Publication. Dollar amounts based on a US $12.00 per hour wage, includes salary, fringe benefits, overhead and taxes.)

Information Media Comparison

Hardcopy(paper) MicroFilm/Fiche Digital(Images)
Recoverable in Disaster
Always Find Desired Files
Quick, Easy Access to Files
Protected Exposure/Sensitivity
Minimal Storage Space
Increased Employee Productivity
Reduced Filing Time
Reduced Photocopy Costs
Cost Effective Long-Term Archiving

Why Gold CD’s/DVD’s

The MITSUI ADVANTAGE

Because Mitsui makes all of its own discs, and in fact makes most of the component materials which go into its discs, Mitsui “Gold” media benefits from a consistency and process control which no other manufacturer can equal. Since Mitsui doesn’t rely on third-parties to provide technology, production facilities, or raw materials, Mitsui Gold customers know that each component and each step in the manufacturing process has been subjected to the most rigorous quality controls in the industry. Every Mitsui Gold disc is warranted for life. No other CD-R/DVD-R media manufacturer offers a warranty of this strength.

Every Mitsui Gold disc is certified for use with all high speed recorders whether they be “4x”, “12x” or beyond. There are two reasons for this. Firstly, Mitsui’s stamping process results in discs that are flatter than the competition. While all discs are slightly warped, if they are warped beyond a certain tolerance they cannot be used for high speed recording. Second, the unique characteristics of the Phthalocyanine dye simply works better in high speed writers than other dyes.

HIGH SPEED & PERFECT COMPATIBILITY

grf-1“Phthalocyanine” dye is more sensitive to powered laser light and more conductive to high speed recording than other dyes. It is altered more quickly and sharply by the laser. Therefore it guarantees very precise recording at “1x”, “2x”, “4x”, “6x”, “8x” and “12x” speed with any type of recorder, and errorless readback by any type of player. Mitsui Gold CD Recordables are certified as recommended media for all Yamaha, Marantz-Superscope, and Teac recorders.

LONG LASTING ARCHIVABILITY

Projected longevity was tested by employing the “Orange Book” standard for Block Error Rate (BLER) set by the industry for CD-Recordable media. The “Phthalocyanine” dye-based Mitsui Gold was subject to the equivalent of more that 100 years under normal use. The Mitsui Gold CD-R was consistently able to retain data and outperform the “Orange Book” standard.

EXCELLENT PERFORMANCE

grf-2
Unlike some CD-R dye formulations, which show degeneration from continuous exposure to light, heat and humidity, Mitsui’s patented “Phthalocyanine” dye remains durable and remarkably stable.

MAXIMUM SAFETY

A unique difference between Mitsui “Gold” and all the other CD-R discs is the Data Shield Surface (DSS) layer. The exclusive exterior is designed to better safeguard against abrasions, scratches and peeling that may result from repeated use or bad handling.

LIFE TIME WARRANTY

grf-3Both the Data Shield Surface and “Phthalocyanine” dye demonstrated overwhelming evidence of the GOLD CD’s extreme durability, reliability and longevity against heat, humidity and ultraviolet light. Additionally, intensive research and documentation have given Mitsui the ability to provide a limited Lifetime Warranty on all Mitsui “Gold” CD-R/DVD-R media.

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