Posted By Ash Conversions International
The information lifecycle is what businesses rely on to know how to manage document workflow. When a task comes in, it’s scanned and stored. But, how do you know when a document can be put into the shredder? With a workflow document management system you’ll know exactly how to take control of the information lifecycle.
What is workflow document management?
This is a system designed to produce, edit, track, manage and store digital documents. Purchase orders, expense reports, payroll forms, employee records, operational papers, memos, white papers, invoices – these are all examples of items that can be a part of a workflow document management system. Because most businesses are not yet embracing a paperless work day; most of the documents involved in day-to-day operations need to be scanned in order to be worked on digitally and archived. With a digital document management system, work can easily be performed inter-departmentally with multiple users simultaneously viewing the same document.
Your company’s information lifecycle
There is no one-size-fits-all approach to workflow document management. However, the process is straightforward and can be broken down into three steps: scan, store and destroy.
The key to ensuring your company’s information lifecycle is sound is having a proper workflow document management system in place. Without one, you will have an excess of paper documents taking up valuable space in your office.