Digital Mailroom Manager™
Convert your hardcopy mailroom… reduce costs significantly while increasing efficiency!
Announcing ACI’s Digital In-House Mailroom Manager™
Enterprise Mailroom Workflow Automation and Management Solution
In any organization, managing hardcopy documents is the enemy of efficiency. Traditional mailroom management across an enterprise is a time-consuming and unnecessary cost burden. Although email has replaced much of what used to arrive as hardcopy – there is still a large volume of mail that is physically received at most organizations. As with ACI’s AP and AR Assistant™ Workflow Automation Solutions, our Digital In-House Mailroom Manager™ will completely convert and automate the flow of all mail, delivering it to its intended recipient much more efficiently and cost-effectively.
Completely Transform the Handling of Inbound Mail
With ACI’s Digital In-House Mailroom Manager™, you will seamlessly capture, index and digitally route all hardcopy mail to its designated recipient and department. Significantly reduce costs and facilitate a more efficient decision-making process through ACI’s document workflow automation – providing prompt turnaround times for documents required in the business process. All documents are easily tracked end-to-end as they are digitally logged, creating a complete audit trail.
By implementing ACI’s Digital In-House Mailroom Manager™, your mail will be:
- Promptly directed to its designated recipient
- Handled with complete confidentiality
- Securely available for retrieval at all times.
- Digitally handled, reducing space and resource requirements
How will my organization benefit from a digital mailroom solution?
Regardless of your organization’s size or industry – a digital mailroom solution will provide many benefits including support of the remote workplace environment.
ACI’s Digital Mailroom Manager will permit your organization to:
- Take advantage of corporate-wide workflow automation
- Maintain corporate policy compliance
- Increase employee productivity & efficiency
- Improve customer service & communication
- Reduce turnaround times
- Increase document security & privacy
- Reclaim valuable office space
- Facilitate disaster recovery
- Gain instant access to important documents
How does the automated processing of email work?
Dedicated email account(s) are established for each department and/or application to receive incoming email. Senders receive auto-replies confirming receipt - including any exception handling instructions where applicable. Incoming emails are monitored and processed to capture data and extract and convert attachments to predetermined formats for additional processing. Workflow Automation is used to route mail to end-users - using predefined business rules and workflow paths.
How does the automated processing of hardcopy mail work?
A dedicated Post Office box is established for your organization and incoming mail is picked up on a daily basis for processing at ACI's secure facility. All mail is prepared, scanned, indexed and workflow-routed to end-users for retrieval and/or additional processing.
What is a digital mailroom & how does it work?
A digital mailroom is a more efficient way of handling all incoming mail in both hardcopy and email formats. Hardcopy mail is digitally converted using document scanning and data capture processes for automated distribution, retrieval and/or additional processing. Incoming emails are monitored and processed to capture data and extract & convert attachments to predetermined formats for additional processing. Workflow Automation is used to route mail to end-users - using predefined business rules and workflow paths.
In summary, by implementing ACI’s Digital In-House Mailroom Workflow Automation solution, your business processes will be significantly streamlined across the enterprise - saving valuable time and money. Once you have ACI’s Digital In-House Mailroom Manager™ in place – you will be equipped to implement ACI’s full suite of automation solutions seamlessly (Mailroom, AP & AR).