As a result of current global events we have recently all been thrown into a giant experiment with respect to working remotely – within what has been coined ‘the virtual office’. And contrary to much apprehension, it appears to have gone pretty well. Many companies had already begun the journey into various forms of business automation and for those that had – the transition to a virtual workspace was smoother and more seamless than expected. ACI has been helping many organizations automate for over a decade now – so when working remotely became a requirement, those organizations already had the tools in place to get the job done without missing a beat. The virtual office has become the ‘new normal’. If you haven’t yet started, ACI stands ready to help you transition into a virtual work environment. If you are in the midst of that transition, we are here to help. You don’t have to go it alone – or reinvent the wheel. It just makes sense to leverage our experience and expertise with business process automation to get you there quickly and effortlessly. Below are some of the areas ACI can help you automate to allow for business continuity in a virtual environment.
If you are ready to transition to a Virtual Office – click the button below to speak to one of our Virtual Office Specialists.
One of the first requirements of a virtual office is converting your hardcopy documents to digital format and establishing a central repository in the cloud for quick and easy access, making document processing and retrieval from any remote location a possibility. When access to required documents is available regardless of staff location, business continuity is enabled, productivity is increased and time, space & money are saved. ACI offers full support of your virtual workspace so you’re not in it alone.
Leverage ACI’s many years of document conversion and management experience. Click the button below to reach out to us today!
Once you’ve converted the necessary documents from paper to digital, you are ready to take the next step – automating your mailroom. This is a HUGE step toward greater productivity – especially in navigating to a remote work model. Imagine being able to pick up all your physical work mail digitally, from any connected device. The savings returned in time and money are beyond significant! And by digitizing your mail – you’ve just added a strong layer of security to your inbound documents – taking them out of a physical workflow that risks exposure of sensitive information. Then, going forward, you can set up a policy where, as many communications by physical mail as are realistically possible, are mandated to be sent via email in future.
ACI will handle the entire conversion process as you wean your inbound hardcopy mail senders over to email. We are perfectly positioned to assist you in transitioning to your remote work environment. Click the button below to set up an introductory call to discuss Mailroom Conversion and Automation.
Now that you have your physical mail coming to everyone on your team digitally – let’s take a look at some of the key departments in your business that need to be automated to allow for effective productivity and business continuity through the implementation of a virtual office environment.
One of the most important departments in any business is the Accounts Payables Department (AP). We all know the importance of AP – and with recent global events, those who have not yet automated the AP process have suffered the consequences. Automating AP tasks has always provided many benefits such as freeing your staff from manual processes like mail handling, data entry and hardcopy approvals resulting in increased efficiencies and significant cost savings. An Aberdeen Group study revealed that automation can reduce invoice processing time from 20.8 to 3.8 days. That’s an incredible reduction of 82 % while at the same time increasing accuracy!
Now, with the new requirement to be able to work remotely, AP Automation has become key to business continuity. ACI has been providing AP document management services and solutions for several decades and we have become really good at it. With the advent of automation – we have been able to help many of our clients make the move to automation through the development of our flagship platform, AP Assistant™. But something has changed. What was once considered ‘normal’ is no longer normal. There is a proverbial ‘new normal’ that has crept up on us. Working remotely has become one of these ‘new norm’s’. Larger organizations are no longer the only ones who stand to benefit from AP Automation. Businesses of all sizes are realizing the need and benefits of being able to operate and function in a virtual workspace to get the job done without interruption.
To complete your transition to AP Automation – ACI has developed a complimentary travel and expense automation solution – giving you a complete AP Automation process that provides a significant return on investment in short order! Click here to learn more about XR Assistant™.
Jump over to our AP Automation page to get a deeper dive into the world of AP Automation – or why not click the button below to set up a demo for some time in the next week – to see for yourself?
Of course a transition to a virtual workspace would not be complete without the automation of the AR department. Maximizing cash flow is something every business needs to focus on more, especially in light of current events. This is one of the primary benefits experienced when an organization automates their AR transactions using ACI’s AR Assistant™. An Institute of Financial Operations (IFO) study identified that AR automation increases your department’s efficiency by reducing the number of tedious tasks. This reduction results in fewer critical errors and reduces day sales outstanding by a minimum of one week! The IFO study also identified improved cash management as one of the key benefits of automation.
AR is typically the last communication your customers have with your company. When the payment process is fast, simple and stress free, AR staff are actually driving repeat sales and improving your customers’ experience. Another helpful benefit that comes with AR Automation is the ability to get the clearest possible picture of what’s happening financially within your business, in addition to the payment habits of all your clients and partners. And of course, it goes without saying that you will be able to streamline processes, reduce costs and enjoy long-term savings!
But don’t take our word for it – click the button below and set up a demo to see ACI’s automated payment processing platform in action.
And finally – with respect to completing the Finance Department’s virtual workspace program – ACI has developed an Expense Report Automation solution that works hand-in-hand with ACI’s AP Automation platform. XR Assistant™, ACI’s Automated Travel & Expense solution, gives employees the flexibility to easily and quickly submit their expenses using any smart device, while eliminating hardcopy filing, long delays and policy compliance errors. XR Assistant™ enables increased productivity and compliance when handling what can many times be hundreds or even thousands of expense transactions. And with the ability to be customized to enforce your company’s specific expense policies, there is no better way to handle this sometimes frustrating area of finance reconciliation.
Enforcing your company’s expense policy is an essential part of expense management. XR Assistant™ provides automated real-time validation of all expense reports allowing your organization to control spending by automatically enforcing compliance with corporate policies. XR Assistant™ reduces turnaround time by improving accessibility for faster submission, approval, and employee reimbursement. Employees can initiate the process by submitting expenses while still on the road, and managers can immediately review and approve expenses for payment.
Whether your managers want to quickly review expense spending against a budget, or your financial analysts want to dig deeper into company-wide trends, configurable reports with handy export features make it easy for companies to review spending, look for trends, and use that information to negotiate discounts.
XR Assistant™ is a complimentary partner to AP Assistant™ – giving you a complete AP Automation process that provides a significant return on investment in short order! Ask us for a demonstration when looking at AP Assistant™. Simply click the button below to set a time convenient to you.