Hybrid Workplace Solutions

Digital Workplace - Remote Office Solutions

Transition Seamlessly To A Hybrid Working Model With The Help Of Ash Conversions

As a result of current global events, we have recently all been thrown into a giant experiment with respect to working remotely, within what has been coined ‘the virtual office’ or ‘digital workplace’. And contrary to much apprehension, it appears to have gone pretty well. Many companies had already begun the journey into various forms of business process automation and for those that had, the transition to a digital workspace was smoother and more seamless than expected. ACI has been helping many organizations automate for over a decade now, so when creating a hybrid workplace became a requirement, those organizations already had the tools in place to get the job done without missing a beat.

Work Smarter with ACI

The hybrid workplace model has become the ‘new normal’. If you haven’t yet started with digital workplace services, ACI stands ready to help you transition into a hybrid work environment. If you are in the midst of that transition, we are here to help. You don’t have to go it alone or reinvent the wheel. It just makes sense to leverage our thought-leadership, experience and expertise with Business Process Automation to get you there quickly and effortlessly. Below is a step-by-step strategy to help you automate, allowing for business continuity in a hybrid environment.

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We look forward to supporting you as we work together to help you create your Hybrid Office Workspace Solution!

If you are ready to transition to a Hybrid Work Environment, contact us to speak with one of our Hybrid Office Specialists.

Learn More About HYBRID WORKPLACE SOLUTIONS

BASIC CLOUD:
DOCUMENT CONVERSION & RETRIEVAL

Document Scanning, Digital Mail Conversion, Remote Deposit Capture

Document Conversion:

A Hybrid Workplace Essential

All Company Documents In One Virtual Workspace

One of the first requirements for establishing successful digital workplace solutions has been converting hardcopy documents to digital format and establishing a central content management repository in the cloud for quick and easy access, making document retrieval from any digital office location a possibility. When access to required documents is available regardless of staff location, maintaining the ‘speed of business’ is enabled, productivity is increased and time, space & money are saved …

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Mailroom Conversion:

A Key Step In Creating Your Digital Workplace

Your Bridge To Business Process Automation

Once you’ve converted the necessary documents from paper to digital, you are ready to complete the cycle by automating your mailroom to create an effective digital workplace. A digital mailroom is a HUGE step towards greater production in your digital workplace, especially in navigating to business process automation. Imagine being able to pick up all your physical work mail digitally, from any connected device. The savings returned in time and money …

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Remote Deposit Capture:

A Requirement To Maintaining Uninterrupted Cash Flow

Accelerate Funds Availability Regardless Of Work Location

Once you’ve established your Digital Mailroom, you now have the ability to take advantage of ACI’s convenient Remote Deposit Capture (RDC) Lockbox solution for incoming cheques. Together we’ve already made things so much more efficient for your business processes by having your mail directed to our secure Document & Data Capture facility and routed to its intended recipients. Now you’re in the perfect position to add even greater value to your AR processes by …

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ADVANCED CLOUD:
BUSINESS PROCESS AUTOMATION

Accounts Payable, Receivable and Travel Expense Automation

*Requires Basic

Accounts Payable:

A Key Step For A Successful Hybrid Workplace

Empower Your AP Team To Work Smarter, Not Harder

Now that you have your business documents converted to digital and available for retrieval from the cloud, let’s take a look at some of the key departments in your business that need to be automated to allow for effective work production and secured continuity of business through the implementation of a virtual office environment. One of the most important departments in any business is the Accounts Payable Department  …

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Travel & Expense Management:

Completing The Transition To Full Remote AP Automation

Enhance Employee Experience & Minimize Corporate Risk

To complete your transition to AP Automation, ACI has developed a Travel & Expense Management solution that works hand-in-hand with our AP automation platform, giving you a complete AP Automation process that provides a significant return on investment in short order! XR Assistant™, ACI’s Automated Travel & Expense Management solution, creates great employee experiences by giving them the flexibility to …

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Accounts Receivable Automation:

Transition To A Hybrid Office With No Interruption To Cash Receipt Processing

Maximize Cash Flow From Anywhere

Of course, a transition to a hybrid workspace would not be complete without the automation of the AR department. Maximizing cash flow is something every business needs to focus on more, especially in light of current events. This is one of the primary benefits experienced when an organization automates its AR transactions using ACI’s AR Assistant™.  An Institute of Financial Operation (IFO) study …

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Document Conversion:

A remote Workplace Essential

All Company Documents In One Virtual Workspace

One of the first requirements for establishing successful digital workplace solutions has been converting hardcopy documents to digital format and establishing a central content management repository in the cloud for quick and easy access, making document retrieval from any digital office location a possibility. When access to required documents is available regardless of staff location, maintaining the ‘speed of business’ is enabled, productivity is increased and time, space & money are saved. AP invoices, AR Remittances, Bills of Lading and Human Resource records are just some of the documents to be considered for digital conversion. Whether your staff is working onsite or remotely, ACI will arrange for the transportation of your documents to our secure facility for scanning.

ACI has been helping businesses for over 40 years to convert their hardcopy documents to digital. We offer full support of your remote workplace so you’re not in it alone. Leverage ACI’s many years of document conversion and management experience to streamline your transition to a remote work environment.

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Mailroom Conversion:

A remote Workplace Essential

Your Bridge To Business Process Automation

Once you’ve converted the necessary documents from paper to digital, you are ready to complete the cycle by automating your mailroom to create an effective digital workplace. A digital mailroom is a HUGE step towards greater production in your digital workplace, especially in navigating to business process automation. Imagine being able to pick up all your physical work mail digitally, from any connected device. The savings returned in time and money are beyond significant! And by digitizing your mail you’ve just added a strong layer of security to your inbound documents taking them out of a physical workflow that risks exposure of sensitive information. Then, going forward, you can set up a policy where, as many communications by physical mail as are realistically possible, are mandated to be sent via email in future.

ACI’s digital workplace services will do all the heavy lifting. We will handle the entire conversion process as you wean your inbound hardcopy mail senders over to email where practical. We will assist you in transitioning to a remote work environment perfectly positioning you to take advantage of business process automation.

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Remote Deposit Capture:

A Requirement To Maintaining Uninterrupted Cash Flow

Accelerate Funds Availability Regardless Of Work Location

Once you’ve established your Digital Mailroom, you now have the ability to take advantage of ACI’s convenient Remote Deposit Capture (RDC) Lockbox solution for incoming cheques. Together we’ve already made things so much more efficient for your business processes by having your mail directed to our secure Document & Data Capture facility and routed to its intended recipients. Now you’re in the perfect position to add even greater value to your AR processes by automating the capture and deposit of all your cheque remittances further supporting the remote workplace environment. We simply scan all cheques received in the mail we collect on your behalf and deposit them electronically, directly into your account, at your preferred financial institution. Then we make all captured data available for you to load into your finance system. Within a remote workplace environment, taking advantage of this great Remote Deposit Capture feature, allows you to reduce the time it takes to get your payments into your bank account. You will no longer require any staff to travel to the office to process cheques for deposit. Not only will you save time & money, but you will also reduce your Days Sales Outstanding, making a positive impact on your organization’s overall cash flow while keeping everyone safe.

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Accounts Payable Automation:

A Key Step For A Successful Remote Workplace

Empower Your AP Team To Work Smarter, Not Harder

Now that you have your business documents converted to digital and available for retrieval from the cloud, let’s take a look at some of the key departments in your business that need to be automated to allow for effective work production and secured continuity of business through the implementation of a virtual office environment.

One of the most important departments in any business is the Accounts Payable Department (AP). We all know the importance of AP and with recent global events, those who have not yet automated the AP process have suffered the consequences. Automating AP tasks has always provided many benefits such as freeing your staff from manual processes like mail handling, data entry and hardcopy approvals resulting in increased efficiencies and significant cost savings. An Aberdeen Group study revealed that automation can reduce invoice processing time from 20.8 to 3.8 days. That’s an incredible reduction of 82% while at the same time increasing accuracy!

Now, with the new requirement to be able to work remotely, AP Automation has become key to business continuance. ACI has been providing AP document management services and solutions for over 40 years and we have become really good at it. With the advent of automation we have been able to help many of our clients automate their AP processes through the development of our flagship platform, AP Assistant™. But something has changed. What was once considered ‘normal’ is no longer normal. There is a proverbial ‘new normal’ that has crept upon us. Working remotely has become one of these ‘new norm’s’. Larger organizations are no longer the only ones who stand to benefit from AP Automation. Businesses of all sizes are realizing the need and benefits of being able to operate and function in a virtual workspace to get the job done without interruption while improving employee experience.

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Travel & Expense Management:

Completing The Transition To Full Remote AP Automation

Enhance Employee Experience & Minimize Corporate Risk

To complete your transition to AP Automation, ACI has developed a Travel & Expense Management solution that works hand-in-hand with our AP automation platform, giving you a complete AP Automation process that provides a significant return on investment in short order!

XR Assistant™, ACI’s Automated Travel & Expense Management solution, creates great employee experiences by giving them the flexibility to easily and quickly submit their expenses from virtually anywhere using any smart device, while eliminating hardcopy filing, long delays and policy compliance errors. XR Assistant™ is user-friendly digital workplace software that enables increased productivity and compliance when handling what can many times be hundreds or even thousands of expense transactions. And with the ability to be customized to enforce your company’s specific expense policies, there is no better way to handle this sometimes frustrating area of finance reconciliation.

Enforcing your company’s expense policy is an essential part of expense management. XR Assistant™ provides automated real-time validation of all expense reports allowing your organization to control spending by automatically enforcing compliance with corporate policies. XR Assistant™ reduces turnaround time by improving accessibility for faster submission, approval, and employee reimbursement. Employees can initiate the process by submitting expenses while still on the road, and managers can immediately review and approve expenses for payment.

Whether your managers want to quickly review expense spending against a budget, or your financial analysts want to dig deeper into company-wide trends, configurable reports with handy export features make it easy for companies to review spending, look for trends, and use that information to negotiate discounts.

Ask us for a demonstration when looking at AP Assistant™.

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Accounts Receivable Automation:

Transition To A Virtual Office With No Interruption To Cash Receipt Processing

Maximize Cash Flow From Anywhere

Of course, a transition to a virtual workspace would not be complete without the automation of the AR department. Maximizing cash flow is something every business needs to focus on more, especially in light of current events. This is one of the primary benefits experienced when an organization automates its AR transactions using ACI’s AR Assistant™. An Institute of Financial Operations (IFO) study identified that AR automation increases your department’s efficiency by reducing the number of tedious tasks. This reduction results in fewer critical errors and reduces Days Sales Outstanding (DSO) by a minimum of one week! The IFO study also identified improved cash management as one of the key benefits of automation.

AR is typically the last step in the communication cycle your customers have with your company. When the payment process is fast, simple and stress-free, AR staff are actually driving repeat sales and improving your customers’ experience. Another helpful benefit that comes with AR Automation is the ability to get the clearest possible picture of what’s happening financially within your business, in addition to the payment habits of all your clients and partners. And of course, it goes without saying that you will be able to streamline processes, reduce costs and enjoy long-term savings!

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The CFO's Guide

To Seamlessly Transitioning To A Hybrid Workplace And Growing Profits

Download the Guide

The CFO's Guide

To Seamlessly Transitioning To A Hybrid Workplace And Growing Profits

Download the Guide
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