- Document Scanning for Manufacturing
- How Digitizing Documents Benefits Manufacturers
- Accounts Payable Automation for Manufacturing
- How AP Automation Helps Manufacturing
- Why Choose ACI for Your Manufacturing Company’s Document Scanning & Automation Needs
Manufacturing has been the cornerstone of most modern economies for centuries. With the advent of digitization and automation on the shop floor, many manufacturers have been cutting costs, increasing efficiencies, and getting their products to market faster than ever before.
However, as profitable as introducing smart manufacturing to design and production has been, it doesn’t have to end there. Manufacturers can further optimize their bottom line by adding digitization to the order desk/shipping and AP processes by implementing document scanning.
Document Scanning for Manufacturing
Managing business processes such as order processing, shipping, and accounts payables & receivables with professional document scanning services can streamline the routine tasks your teams currently perform manually, freeing them up to focus on projects that require hands-on attention. Document imaging also dovetails nicely with the remote office, helping to solidify business continuity in the evolving workplace.
For example, many manufacturers have traditionally manually handled, reviewed, and filed hardcopy purchase orders, which increases the chance of them becoming misplaced. Missing purchase orders can lead to production interruptions, delays, and errors, severely affecting your bottom line as your team tries to locate the hardcopy PO.
ACI’s FileManager™ is our secure cloud-based document management platform that mitigates the risks of working with paper purchase orders. This innovative solution features barcode technology to quickly and efficiently scan and securely store document images on the cloud, allowing for fast retrieval and review of purchase orders by multiple concurrent users with just a few keystrokes. Current and past POs can easily be accessed to make ongoing strategic process decisions.
Our solution also helps eliminate issues in your shipping department, ensuring that orders are pulled and shipped correctly, providing timely fulfillment and happy customers.
How Digitizing Documents Benefits Manufacturers
The manufacturing industry is operating at a faster pace than ever before. With customers having high expectations in order accuracy, speedy fulfillment, and delivery times, manufacturers need to eliminate cost-prohibitive manual processes to meet their customers’ needs. Document scanning & automation is one of the most crucial steps in the process.
Digitizing documents for accelerated access to information offers manufacturers several tangible benefits, including:
- 24/7 remote access to critical organizational paper documents and data
- Cloud-based technology that interfaces seamlessly with your system
- Sensitive information kept secure and private
- Increased accuracy in order fulfillment for shipping
- Better data accuracy and reporting
- Time saved from filing hardcopy documents or locating misplaced documents
Scanning your hardcopy purchase orders and other documents is an integral part of digital process automation, along with all the cost-saving benefits it brings.
Accounts Payable Automation for Manufacturing
Financial departments can also benefit from AP automation through document scanning, eliminating the need for emailing invoices to different recipients.
ACI’s AP Assistant™ helps you capture all your invoices into FileManager™. Optical character recognition (OCR) accurately captures vendor name, invoice amount, line-item details, and more. This information is also stored as data points that authorized end-users can quickly retrieve to create critical reports.
Scanned invoices are available online 24/7 from any remote location for review, approval, and registration into your ERP system.
AP Assistant™ also uses powerful machine learning to improve invoice classification accuracy and data validation with every scanned and processed invoice. This extra layer of intelligence means fewer exceptions and more touchless invoice approvals with each invoice captured.
How AP Automation Helps Manufacturing
Optimizing your AP and shipping processes with digital imaging results in a significant decline in human error that may result in duplicate payments, overpayments, order inaccuracy, and wrong shipping information.
Our automated AP solution also takes all your worries about audits away by following a strict set of protocols before invoices can be saved. With provincial and state, local, and federal agencies increasing industry-wide regulations, this feature protects you from time-consuming audits by ensuring you’re always in compliance.
Other benefits of our AP automation solution include:
- Faster invoice approvals through an easy-to-use interface without searching for email attachments
- More efficient invoice entry by removing the need for manually keying information
- Securely review, approve, and process invoices from any device located anywhere in the world
- Our AP automated solution interfaces seamlessly with your specific procurement, accounting, and financial systems
- An easy-to-use interface gets your team up and running quickly, saving you money sooner
- Complete scalable solution that adapts to your slow or peak periods with ease
If your manufacturing company could use these benefits to increase your bottom line, talk to us today about an automated document imaging solution for your order desk, shipping, and accounts payable teams.
Why Choose ACI for Your Manufacturing Company’s Document Scanning Needs
ACI recognizes the unique challenges by 21st-century manufacturers looking for ways to stay competitive by cutting costs, improving processes, and increasing their bottom line.
For over 40 years, ACI has helped manufacturing companies transform their daily tasks with efficient, cost-effective document scanning and Business Process Automation (BPA) solutions. Our solutions are customized to your needs and delivered with a customer service experience unparalleled in our industry.
Click the button below to learn more about how ACI’s document imaging automation solutions and services can help make your business more profitable today.
