Workflow Automation Increase Efficiencies
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Accounts Payable Workflow Automation

Reduce Overall Accounts Payable Costs By Up To 50%!

Introducing ACI’s AP Assistant™
The New Standard in Automated Invoice Processing

If you are looking to save time and money by streamlining your Accounts Payable processes, ACI’s AP Assistant™ Accounts Payable Workflow Automation Solution is the answer you’ve been looking for. AP Assistant™ is the most robust, end-to-end invoice processing solution available today. We’ve incorporated the most common and standard AP Automation Best Practices into AP Assistant™ to give you a state-of-the-art AP tool that will get the job done quicker and much easier than ever before!

AP Assistant™ Brochure – Click to Download
Accounts Payable Workflow Automation
AP Assistant™ will permit you to:

  • Achieve timely and accurate invoice processing
  • Allow instant, secure access to information
  • Seamlessly process both hard copy and digital invoices
  • Automatically process purchase order and recurring invoices
  • Access user-friendly workflow tools for non-PO invoice processing and exception handling
  • Make quicker decisions – to expedite invoice approvals
  • Save money by taking advantage of early-payment discounts and avoiding late-payment penalties
  • Eliminate double-payments and data entry errors
  • Maximize productivity to reduce costs
  • Utilize powerful compliance and audit capabilities
  • Gain greater overall information security

AP Assistant™ replaces many manual AP processes in ANY organization, such as:

  • AP Invoice Receipt
  • Data Entry
  • 3-way Matching
  • G/L Coding
  • Exception Processing
  • Hardcopy Filing & Retrieval
  • Long-term Document Storage

Automated accounts payable workflow processing needs to take into account virtually every step that would be required manually. With AP Assistant™, your entire AP process – incorporating each invoice processing step you require – will be completely streamlined and automated, saving your organization valuable time while eliminating time-consuming manual processes.

Some of the ERP’s ACI’s solution has interfaced with include SAP, Microsoft Dynamics, Oracle, PeopleSoft, JD Edwards, Lawson, Baan, Sage 300 (formerly Accpac), 4th Shift, Capp Auto, Yardi.

FAQs

  • How will AP Automation improve my organization’s bottom line?

    AP Assistant Automated Invoice processsing saves your organization money by significantly cutting expenses through increased efficiency. Duplicate invoice payments are a major financial drain facing many organizations and manual data entry is one of those tedious jobs that is almost impossible to perform without ever making a mistake - AP Assistant eliminates these costly errors. AP Assistant will also permit you to realize cost savings by taking advantage of early payment discounts and avoiding late payment fees.
  • How does the approval process work with ACI’s AP workflow automation?

    Client-defined business rules and workflow routes are established during system implementation. All PO and recurring invoices that meet the predefined criteria are automatically approved - and any unmatched invoices are workflow routed for exception handling. Each exception handled in AP Assistant adds to the intelligence of the system - increasing match rates for future transactions.
  • Does the AP Assistant workflow solution automate all aspects of the invoice approval process?

    AP Assistant handles the entire invoice approval process - including image & data capture, data validation (including 3-way matching), invoice routing and approval. AP Assistant - will move your AP department closer to touchless invoice processing.
  • Does AP automation integrate with my accounting system?

    ACI's AP Assistant interfaces with any accounting system that has the ability to import and export data files.
  • How will my organization benefit from AP automation?

    ACI's AP Assistant is a comprehensive Accounts Payable Workflow Automation solution designed to replace manual AP processes and reduce costs through increased organizational efficiency. AP Assistant provides a complete end-to-end resource to meet all AP invoice processing needs and reduces AP invoice processing time by up to 17 days. Another great benefit of AP Automation is that the entire AP process can now be handled remotely.

If you’re ready to streamline your AP processes and enable your valuable employees to focus more on the work that really matters – reach out to one of our AP specialists today.  Click here to contact us.

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